Time Management Tips

Work smarter not harder, is a great theme for time management. People who lack time management skills tend to run late and build up stress along the way. Time management skills are important for creating a balanced life. When you manage your time you can create space for both work and play. Without time management skills you are at the whim of the most pressing thing that needs to get done.

 

Time management requires planning and self-monitoring skills. Once you plan your time it takes self-control to stick with your plan and not spend work time on a more enjoyable task like talking to a friend. The Stop, Think, Plan, Do system can be helpful for learning time management.

 

   
STOP

·       Look at your planner.

·       Review your short-term assignments (the ones that are due the next day) and long-term assignments (any projects, tests to study for, etc. that need to be worked on over several days) and write them under tasks.

·       If you don’t know the homework from one of your classes, call that friend whose number is in your planner.

 THINK  
·       What is due tomorrow? – make sure these come before assignments that are due later in the week

·       Which assignments are the hardest? Which are the easiest? – do the harder ones first and save the easier ones for later

·       Number the assignments in the order that you plan to do them in.

·       Estimate the time it will take for each assignment, asking yourself:

·       How many problems do I have to complete?

·       How long does homework usually take for this class?

 PLAN   
·       Write the amount of time you think each assignment will take under “Estimated time needed.”

·       Add up the amount of time you estimate your homework will take overall.

·       Look at the clock and plan when you are going to start and when you will take breaks. Then estimate when you will be done with your homework. Look at your daily schedule to see how much time you had set aside for homework tonight – do you estimate that you will have enough time to finish it all?

 DO   
·       Set the timer when you start each assignment and stop it when you are finished.   Record the actual time for each assignment on your chart. What was the difference?

·       Cross off each assignment when it’s done!

 

Additional tips:

  • Don’t be afraid to say “No”.  Your time is valuable and limited, make sure you say “no” to anything that is going to take you away from achieving your goal.
  • Create a dedicated time to study. Turn off your phone and focus on what you are doing, you will find the work will go much quicker.
  • Stay with what you are working on. Don’t allow yourself to get sidetracked with ideas that cause you to procrastinate.
  • Get a good night’s sleep. Sleep is important for your brain and energy level.

 

Learn more time management and executive functioning tips in the 

Executive Functioning Workbook.

Have fun learning about your executive functioning skills with the EF Quiz.

Contact us to learn about our Executive Functioning Coaches.

We now offer Skype sessions.


 

Take this TIME MANAGEMENT self-test quiz  from Mind Tools to identify the aspects of time management that you need the most help with. The results will point you to the specific tools that will help you to work more efficiently.


 

“I want to be like him!”

 

Bryce wants to be like his friend who is excellent at soccer, can memorize anything quickly and always has a witty comment to share. So he asked me to explain how his brain works and what he can do to be more like his friend. We discussed his strengths and weaknesses and how they affect his processing of information. In my explanation to Bryce I realized that he is not as worried about his academic levels as he is about his ability to interact with his friends. The same processing difficulties he is having learning new information in the classroom are hindering him in his social interactions.

Helping Bryce process information quickly will make all learning and social interactions easier for him. Once the brain is smoothly processing new input; social interactions along with reading, writing, and math skills will be mastered more easily.

Many students come to the K&M Center with diagnoses of a processing disorder, a developmental delay, dyslexia, processing speed issues, ADHD, executive functioning disorder, dysgraphia, language processing issues, and auditory processing issues. Each diagnosis identifies a difficulty in absorbing new information, effectively storing information and/or retrieving the desired information efficiently. The question changes from, “ How do I teach a child to read?” to “What neuro-pathways need to be developed so this child can read fluently?”

How do we build new neuro-pathways? Memory and learning are related but different and it is important to understand their relationship. Memory is dependent on learning because memory takes learned information and stores it so it can be retrieved at a later time. Learning is dependent on memory because the stored information in memory provides the framework used to create associations and inferences to further learning and strengthen memory.

The Process of Creating New Neuro-pathways:

  • The memory/learning process starts with perception and attention, which cause neurons to fire.
  • Once the neurons fire a trace memory is created and the consolidation or stabilizing of a memory begins.
    • This is considered the encoding or storage of information.
    • During this process synapses increase in strength and number.
  • When a group of neurons frequently fire together they form a pathway and the brain “re-wires” itself rearranging its organization.
    • These neural pathways are what make learning possible.

The brain is designed to process information along the path of least resistance. Pathways that are frequently used become stronger and faster, so information that is learned and practiced allows that information to be retrieved more quickly.

Frequent use of neurons builds quick, strong neural pathways. Educating students with learning disabilities requires finding activities that stimulate the desired neurons to develop new pathways. Finding the right activities for each student is the key to successful learning.

How frequently the pathways need to be stimulated is not clear. Most research indicates that intensive intervention requires 60 hours, with daily sessions.

Bryce has a unique and wonderful brain. In our discussion we talked about how every person has strengths and weaknesses that make them valuable. Bryce wants to learn and he is willing to do the work, therefore his brain will continue to build new neural pathways that will help him in his social interactions. We also discussed that he will most likely never be exactly like his friend and that is not necessarily a bad thing. Learning to accept ourselves, while continuing to improve ourselves is what makes life interesting.

How do you teach executive functioning skills to a rigid child?

Executive functioning skills

Today I spoke to a mom of a 10 year old boy who is struggling in school. This student, Ben, is a bright boy who had been diagnosed with ADHD and a processing speed disorder. Ben’s reading, writing and math fluency scores are below his achievement in each area. While Ben has the accommodation of extra time it doesn’t help him, as he won’t use the extra time available to him. Ben has trouble organizing his thoughts, so he has a difficult time starting a task. Additionally, his working memory skills are weak making it hard for him integrate new ideas with previous knowledge. Ben would rather do things the way that he has always done them making it hard to teach him new strategies. Ben tends towards having a meltdown when he doesn’t like someone or something.

My suggestions to Ben’s mom were:

  • Continue working with their medical doctor for interventions for ADHD.
  • Start with an educational coach or specialist who understands executive functioning and rigid thinking.
  • Begin the intervention with full homework support and slowly begin pointing out areas where a plan would help him.
  • Developing Ben’s awareness of his thought processes through discussions of what he is thinking, along with using metacognitive strategies will allow him to begin to build the skills needed to begin new tasks. The metacognitive strategies can also be designed to help him with his behavioral regulation.
  • Once Ben is comfortable with his new helper, the educator can begin using the STOP, THINK, PLAN, DO mantra to help Ben begin to figure out how to approach a task. Learn more about using this mantra and building flexible thinking skills at Flexible Thinking Skills.com

    flexiblethinkingskills.com

As Ben begins to learn how to approach a task and becomes willing to consider options that will help him learn better, he will be ready to learn the executive functioning skills of organization and time management.